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Sutton Benger CE VA Primary

Governor Meetings: Rules


  • There must be at least 3 full governing body meetings in every school year.
  • The governing body, the chair or any 3 governors can call an extra meeting.
  • The procedure for electing chair and vice chair shall be determined by the governing body. The chair can be elected for a period of between 1 and 4 years. An employee of the school is not permitted to be chair or vice chair of the full governing body.
  • The governing body decides who else may attend meetings.
  • A governor can become disqualified from holding office on the governing body if, without the consent of the governing body, they fail to attend a meeting for a continuous period of 6 months starting with the date of the meeting they failed to attend.
  • Clerks are responsible for recording whether an absent governor(s)' apologies are accepted by the governors present, at each meeting.

Before a meeting:

  • Written notice of a meeting, the agenda and any associated papers should be sent to all governors 7 clear days in advance. In certain circumstances the Chair may determine that a shorter time scale is necessary.  

During a meeting:

  • A decision can only be taken if one-half (rounded up) of current membership is present.
  • Where there is equal division of votes the Chair has a second casting vote.
  • The Headteacher and Clerk have the right to attend all meetings of the governing body and its committees unless it is to discuss possible disciplinary action against them.  

After a meeting:

  • The Clerk shall ensure that minutes are drawn up and signed (subject to the approval of the governing body) by the Chair of the next meeting.
  • As soon as is reasonably practicable after the meeting, the agenda, papers considered and signed minutes of the governors' meeting must be made available for persons wishing to inspect them. 



Headteacher means the Headteacher of Sutton Benger Primary School, Executive Headteacher and/or Associate Headteacher, as applicable.

Chair means the Chair, Co-Chair/s and/or Acting Chair, as applicable.